Zoom: Create Pre-Assigned Breakout Rooms

The first thing to note is that students NEED to be signed in to their SNC Zoom account when they join the class sessions for the pre-assigned breakout rooms feature to work (otherwise Zoom has no way of knowing who is who). If participants have issues with signing in as authorized participants, refer them to this article: Zoom Desktop App Sign in.

If you are creating the Zoom link in Canvas, follow the directions for How to Create a Zoom Event in Canvas, however, be sure to use the Zoom settings as shown in the image below. These are the settings that should be used when you are using pre-assigned breakout rooms. Note that Only authenticated users NEEDS to be selected as shown.

Whether you created your Zoom link in Canvas, or directly in Zoom,  you can set up your pre-assigned break-out rooms following these steps:

1. Sign in at snc-edu.zoom.us 
2. Click on the Meeting that you want to set up your breakout-rooms in
3. Click Edit at the bottom of the page
4. In the meeting Options section at the bottom, select Breakout Room pre-assign and click Create Rooms.
5. Click the plus icon beside Rooms to add breakout rooms
6. In the Add participants text box, search for participants' name or email address to add them to the breakout room.
7. Click Save.
8. Click Save again to save the changes to your meeting.

If you are creating this meeting outside of a Canvas course and want to create preassigned breakout rooms, it is still possible to do this. Once you’ve followed the steps listed above, and before you click Save you can click the Only authenticated users can join checkbox. This will make it so that you are unable to join the meeting without first signing in. This can be problematic though as participants would need to be authenticated users with a Zoom account through SNC.

To learn more, view, Assigning Breakout Rooms in Zoom

Once participants have joined the Zoom link with authenticated sign in, you will be able to see the pre-assigned breakout rooms available. If a student joins after you open the Breakout Room, you can choose recover to pre-assigned rooms to add students to the rooms you assigned.